Administrative Support Officer / TOSB

Job Req ID

Home Affairs - 136271

Location

ACT 

 Employment Type

Ongoing (Permanent), Full-time 

Classification

APS Level 6 - $90,199.00 and $103,770.00 plus 15.4% super (part time pro-rata)

Contact Officer

TOSB.Recruitment@homeaffairs.gov.au  

Office Arrangements

Flexible  - Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role.
 

Applications close on 22/01/2025 at 11:59pm AEDT (midnight) - Late applications will not be accepted.

About our opportunity

This process is being used to fill 1 immediate position/s. 

Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in ACT; NSW; NT; QLD; SA; TAS; VIC; WA.
 

About our team

GM Technology & Major Cap Group | ICT Division | Technology Operations & Support | Technology Operations & Support

The Technology Operations & Support Branch (TOSB) is responsible for supporting and maintaining the Department's ICT infrastructure that underpins all Home Affairs applications. The Branch delivers the ICT Infrastructure Capital Plan projects, maintains the Department's data centres and server rooms and IT infrastructure platforms supporting the Departments networks across all classifications.

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

Our ideal candidate

Our ideal candidate is a self motivated, self starter who is well organised, professional, and able to manage conflicting priorities within a high paced working environment. You will work as part of a small team and proactively monitor work activities and take action as needed. You will have prior experience working in an ICT infrastructure organisation and experience providing support direct to the Assistant Secretary/Branch Manager.

Duties and responsibilities

• Lead complex administrative support activities
• Lead, plan and prioritise work, whilst adapting a flexible approach to changing business priorities, acting as the escalation point for matters of concern
• Manage high level executive support such as arranging travel, appointments and meetings
• Draft high quality, complex written material and documents using Microsoft Office software
• Initiate, build and maintain strong, productive working relationships with key stakeholders across internal and external networks.

Additional information

• Demonstrated experience using of Microsoft Office products including Outlook, MS Teams, OneNote, Word and Excel
• Strong organisation and time-management skills with the ability to manage competing priorities in a high-paced environment
• Prior experience working in an ICT infrastructure environment\organisation.

How to apply

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 22/01/2025 at 11:59pm (midnight) AEDT  – Late applications will not be accepted.

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:

• How your skills, knowledge, and experience will be relevant to this role
• Why you are interested in the role and what you can offer us
• Any specific examples or achievements that demonstrate your ability to perform the role

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 136271 in the document footer.

Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.

Eligibility

To be eligible for the position you must be an Australian Citizen.

The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance, and:
 

• ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC).
• Home Affairs Workers will also be required to obtain and maintain an Onboarding Check.
   

In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary.  

Diversity and inclusion

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Technical assistance

For technical enquiries please call or email for assistance:

• Email: recruitment@homeaffairs.gov.au
• Phone: 1300 793 883 (within Australia) or +61 2 6196 0444 (outside of Australia)

Please include any applicable screen captures, a response will be provided during business hours.

Notes

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS.

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.