Assistant Director - Administered Financial Management

Job Req ID

Home Affairs - 134891

Location

ACT 

Classification

Executive Level 1 - $110,788.00 and $129,928.00 plus 15.4% super (part time pro-rata)

Employment Type

Ongoing (Permanent), Full-time 

Flexible work

Flexible arrangements considered 

Contact Officer

Carly Panagiotopoulos 02 5127 7017 

Applications close on 21/10/2024 at 11:59pm AEDT (midnight) - Late applications will not be accepted.

About our opportunity

This process is being used to fill 1 vacancy. A merit pool may be established and used to fill similar vacancies for up to 18 months. 

About our team

Chief Operating Officer Group | Finance Division | External Budgets & Revenue | Administered Financial Management

The position is part of the Administered Financial Management Section within the External Budgets and Revenue Branch. The section provides end to end financial functions including high level strategic financial advice and support for highly complex major contracts. This includes providing support to relevant business areas and to the CFO to support the successful delivery of outcomes for the Administered components of Program 2.4 - UMA Offshore Management and Program 3.5 - Onshore Compliance and Detention, a combined annual administered operating budget of approximately $1.4 billion.

The section:

• provides strategic financial advice for the senior executive, and governance committees
• is responsible for the overall financial management of Programs 2.4 and 3.5 including: internal budget allocations; internal management reporting and analysis; providing strategic advice; management and completion of end of month financial reporting; journals and accruals
• manages the finances for a range of highly complex major contracts for the Onshore and Offshore Detention Network, associated Health contracts and infrastructure projects
• manages relationships with a broad range of stakeholders.

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

Our ideal candidate

Our ideal candidate needs to be enthusiastic, motivated and resilient, who is keen to work in a fast-paced team environment with at times minimal supervision. They should be able to respond and produce deliverables under tight time constraints. They should be good with numbers and have a high attention to detail. They should be comfortable communicating over the phone or via mediums such as MS Teams with clients. They should also have a can-do attitude, be flexible and embrace change.

Duties and responsibilities

This position is responsible for leading the team responsible for financial management processes, including budget development, contract monitoring and updating, accrual support, monthly reporting, invoice verification and processing and asset capitalisation including asset reporting and maintenance of assets under construction.

The position is also responsible for providing general advice on financial management and procurement relating to projects undertaken by stakeholders.

Specific Duties/Responsibilities:

• Provide input into the internal budget build for infrastructure related capital and operating expenditure.

• Lead and manage end of month processes including:

  • the preparation of monthly financial management reports covering capital and operating infrastructure related expenditure including analysis of impacts on the full year result

• monthly variance commentary:

  • processing accruals / accounting adjustments and capitalise expenditure (Assets Under Construction settlement)

  • assisting business area's with forecasting for all operating and capital related infrastructure projects.

• Manage the creation of WBS codes in the SAP system for the management and tracking of capital project expenditure.

• Amend / create Infrastructure contracts in the finance system and subsequent creation and management of purchase orders associated with the contract.

• Facilitate the verification and payment of supplier invoices attached to those contracts managed by the team.

Additional information

Candidates must have:

• Excellent analytical and numerical skills.

• Sound decision making and judgement to produce high level financial advice.

• The capacity to work towards specific deadlines with high level of accuracy and attention to detail.

• Ability to set priorities for self and team with a focus on time management.

• Well-developed stakeholder engagement and relationship management skills, including excellent written and oral communication and interpersonal skills.

• Experience with MS products is essential.

• Demonstrated experience in SAP, SAPGui and Contract Management and Procurement systems or equivalent financial systems.

• Knowledge of budget and asset management principles and the ability to communicate requirements.

• A sound understanding of the Commonwealth's financial management framework, various Financial Legislation and policies, including the PGPA Act, delegations, etc.

• Relevant Finance or Accounting qualifications is preferred.

How to apply

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 21/10/2024 at 11:59pm (midnight) AEDT  – Late applications will not be accepted.

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:

• How your skills, knowledge, and experience will be relevant to this role

• Why you are interested in the role and what you can offer us

• Any specific examples or achievements that demonstrate your ability to perform the role

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 134891 in the document footer.

Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.

Eligibility

To be eligible for the position you must be an Australian Citizen.

The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance, and:
 

• ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC).
• Home Affairs Workers will also be required to obtain and maintain an Onboarding Check.
   

In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary.  

Diversity and inclusion

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Technical assistance

For technical enquiries please call or email for assistance:

• Email: recruitment@homeaffairs.gov.au
• Phone: 1300 793 883 (within Australia) or +61 2 6196 0444 (outside of Australia)

Please include any applicable screen captures, a response will be provided during business hours.

Notes

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS.

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.