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Assistant Director Ministerial and Parliamentary Branch

Job Req ID

Home Affairs - 136310

 

Location

ACT 

 

Employment Type

Ongoing/Non Ongoing (Permanent/Temporary), Full-time 

 

Classification

Executive Level 1 - $110,788.00 and $129,928.00 plus 15.4% super (part time pro-rata)

 

Contact Officer

Lyz Lawrence on 02 6256 5313  

 

Office Arrangements

Flexible  - Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role.
 

Applications close on 06/02/2025 at 11:59pm AEDT (midnight) - Late applications will not be accepted.

 

About our opportunity

 

This process is being used to fill 3 immediate positions.

Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in ACT; NSW; NT; QLD; SA; TAS; VIC; WA.
 

About our team

 

GM Executive & International | Executive Coordination | Ministerial & Parliamentary | Ministerial Coordination, Ministerial Liaison

 

The Ministerial and Parliamentary Branch provides administrative support to the Home Affairs portfolio Ministers' Offices, and advice and administrative support to the Department of Home Affairs' Senior Executive in relation to Ministerial, Parliamentary and Cabinet matters.

 

The Branch consists of six sections: 

  • Ministerial Coordination Section
  • Ministerial Liaison Section (including Department Liaison Officers (DLO) in the portfolio Ministers' Offices)
  • Parliamentary Section
  • Cabinet Liaison Office (CLO)
  • Ministerial Submissions, Briefs and Parliamentary Document Management System (PDMS) Section
  • Ministerial Correspondence Section. 

 

The branch has a strong service delivery focus and are proactive, flexible, and thrives in a challenging and fast-paced environment.

 

The Ministerial Liaison Section delivers the Departmental Liaison Officer program in portfolio Ministers' offices and provides advice and administrative support to the Department's Senior Executive.

 

The Ministerial Coordination Section provides excellent administrative support services to Home Affairs portfolio Ministers and their offices in coordination with to departmental liaison officers in Ministers' offices (DLOs).

 

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

 

Our ideal candidate

 

  • Highly developed communications skills and the ability to accurately and succinctly provide advice and solutions
  • Service delivery focus, with an ability to anticipate, manage and meet expectations
  • Outstanding relationship management and communication skills
  • Exceptional time management skills, including the ability to work under broad direction and support others
  • Ability to exercise sound judgment and to think strategically and creatively in a fast-paced environment.

 

Duties and responsibilities

 

  • Provision of excellent administrative support services to Home Affairs Portfolio Ministers and their offices
  • Provision of high level administrative support to FAS Executive Coordination Division and AS Ministerial and Parliamentary Branch, supporting regular meetings with Ministers' Chiefs of Staff and tracking acquittal of taskings
  • Coordination of any changes to portfolio Ministers and their offices (such as the recent change to the whole of portfolio ministry)
  • Ongoing recruitment for the DLO program and for temporary vacancies in portfolio Ministers' offices
  • Development and management of an ongoing communications package in relation to the DLO role
  • Coordination of DLO onboarding and development and delivery of an ongoing training program for new DLOs
  • Delivery of the DLO Work Experience Program.

 

How to apply

 

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 06/02/2025 at 11:59pm (midnight) AEDT  – Late applications will not be accepted.

 

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:

  • How your skills, knowledge, and experience will be relevant to this role

  • Why you are interested in the role and what you can offer us

  • Any specific examples or achievements that demonstrate your ability to perform the role.

 

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 136310 in the document footer.

 

Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.

 

Eligibility

 

To be eligible for the position you must be an Australian Citizen.

 

​The successful candidate will be required to obtain and maintain a Negative Vetting Level 1 (AGSVA) security clearance, and:
 

  • ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC).
  • Home Affairs Workers will also be required to obtain and maintain an Onboarding Check.

 
In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary.  

​

Diversity and inclusion

 

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

 

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

 

Technical assistance

 

Internal applicants with technical enquiries can log a ticket through the Support Connect portal, send an email or call us

 

 

Please include any applicable screen captures, a response will be provided during business hours.

 

Notes

 

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.

 

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

 

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers.

 

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.

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