Finance Officers - External Budgets and Revenue

Job Req ID

Home Affairs - 134542

Location

ACT 

Classification

APS Level 4 - $74,049.00 and $79,871.00 plus 15.4% super (part time pro-rata)

Employment Type

Ongoing (Permanent), Full-time 

Flexible work

Flexible arrangements considered 

Contact Officer

AVI SHYAM 02 6264 4322 

Applications close on 16/10/2024 at 11:59pm AEDT (midnight) - Late applications will not be accepted.

***Please note the closing date has been extended from Wednesday 9 October 2024 to the new closing date of Wednesday 16 October 2024*** 

About our opportunity

This process is being used to fill several vacancies. A merit pool may be established and used to fill similar vacancies for up to 18 months. 

About our team

Chief Operating Officer Group | Finance Division | External Budgets & Revenue | Revenue Management

The External Budgets and Revenue Branch contributes to the preparation and management of the Department's external budget, internal and external financial reporting as well as administered revenue and expense management. 

The Revenue Management Section (RMS) manages over $20 billion in revenue on behalf of the Australian Government including; Customs Duty, Import Processing Charge (IPC), Passenger Movement Charge (PMC), Visa and Citizenship Charges and GST collected (on behalf of the ATO). The RMS also manages a significant component of departmental variable appropriation revenue.

The RMS's core objectives associated with the management of revenue include:

• Budgeting - develop revenue estimates that duly account for any changes in policy, demand and macro-economic conditions.

• Reporting - prepare compliant statutory and management information reports on revenue collection.

• Monitoring and Analytics - prepare revenue exception reports, variance and contribution analysis and performance against relevant benchmarks.

• Debt Management - raise and monitor debts with effective actions that maximise the amount of debt recovered.

• Policy Advice (financial) - provision of relevant, timely and compliant information on revenue streams and coordinates and prepares a range of written material including Senate Estimates briefs, Ministerial briefs and Questions on Notice.

The Administered Financial Management Section (AFM) is responsible for providing end to end financial functions including high level strategic financial advice and support for highly complex major contracts while also providing support to relevant business areas and to the CFO to support the successful delivery of outcomes for the Administered components of Program 2.4 - IMA Offshore Management and Program 3.5 - Onshore Compliance and Detention. In addition, the AFM team also develops and manages costing models and capital works projects for both programs to support annual administered appropriations, coordinates and prepares a range of written material including business cases, Senate Estimate briefs, Ministerial briefs and Questions on Notice.

The RMS and AFM functions are delivered across Canberra and have a high degree of interaction with stakeholders across government and the private sector.

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

Our ideal candidate

The ideal candidates for these positions, would be enthusiastic, motivated and resilient persons, who are keen to work in a fast pace team environment. They should be good with numbers and have a high attention to detail. They should be comfortable communicating over the phone, with clients who have English as a second language. They should have a can do attitude, be flexible and embrace change.

There are no mandatory requirements, but it would be preferred to have:

• Excellent analytical and numerical skills

• Capacity to work towards specific deadlines with high level of accuracy and attention to detail

• Ability to set priorities with a focus on time management

• Well-developed stakeholder engagement and relationship management skills including excellent written and oral communication and interpersonal skills

• Experience with MS products

• Understanding of relevant financial frameworks

• Demonstrated experience in reporting, interpreting and reconciling financial data across multiple systems

• Demonstrated experience in SAP or equivalent financial systems.

Duties and responsibilities

Accounts Receivable and Debt Management officers will be responsible for assisting with financial processes including:

• Processing high volumes of Accounts Receivable data on the financial management information system (SAP) including raising customers, debts and receipts.

• Maintaining client's records on internal databases.

• Maintaining data in excel spreadsheets.

• Providing excellent customer service, through phone and email, with a focus on clients with English as a second language.

• Assisting with implementing debt management policies and processes to increase the recovery of commonwealth monies.

• Undertaking general reporting, interpreting and reconciling data from various systems.

• Using word and excel documents.

• Answering phone and email queries from Individuals, Companies or Government Agencies regarding outstanding debts and repayment options as well as internal staff regarding policy, processes and procedures.

• Reconciling data between various financial systems and databases.

Administered Financial Management finance officers will be responsible for assisting with financial processes including:

• Registering of invoices within the invoice management system.

• Review, verify and goods receipt complex invoices received from service providers in the VIM system to ensure charges are as per relevant contracts and where possible confirming that Goods and Services have been received. 

• Supporting the development of end of month financial reporting including input into the monthly accruals and journals process to ensure that expenditure is completely and accurately accounted for.

• Liaise with service providers and internal stakeholders on high level issues such as invoice or contractual disputes and resolution of issues and business improvements for contractual arrangements in relation to the financial impact of service delivery practices.

• Assist the senior finance officer with any enquiries from the business area and external services provider.

• Contribute to workplace practices and to business improvement strategies.

• Manage and maintain the group mailbox in Outlook, including the movement and registering of records into the TRIM recordkeeping system.

• Other ad hoc duties as requested.

How to apply

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 16/10/2024 at 11:59pm (midnight) AEDT  – Late applications will not be accepted.

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role.

Please ensure you read the instructions carefully, noting failure to address identified requirements may lead to your application being deemed ineligible.

Where possible, use actual examples of what you have done, how well you did it, what you achieved, and how it relates to the requirements of the role, using the below capabilities:

• Achieves results

• Supports productive working relationships

• Communicates with influence

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 134542 in the document footer.

Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.

Eligibility

To be eligible for the position you must be an Australian Citizen.

The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance and an Employment Suitability Clearance (ESC).

Diversity and inclusion

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Technical assistance

For technical enquiries please call or email for assistance:

• Email: recruitment@homeaffairs.gov.au
• Phone: 1300 793 883 (within Australia) or +61 2 6196 0444 (outside of Australia)

Please include any applicable screen captures, a response will be provided during business hours.

Notes

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS.

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.