Ministerial Coordination Officer

Job Req ID

Home Affairs - 136330

Location

ACT 

 Employment Type

Ongoing (Permanent), Full-time 

Classification

APS Level 6 - $90,199.00 and $103,770.00 plus 15.4% super (part time pro-rata)

Contact Officer

Sarah Collins at SARAH.COLLINS@HOMEAFFAIRS.GOV.AU  

Office Arrangements

Flexible  - Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role.
 

Applications close on 12/02/2025 at 11:59pm AEDT (midnight) - Late applications will not be accepted.

About our opportunity

This process is being used to fill 2 immediate position/s. 

Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in ACT; NSW; NT; QLD; SA; TAS; VIC; WA.
 

About our team

GM Executive & International | Executive Division | Ministerial & Parliamentary | Ministerial Coordination

The Ministerial and Parliamentary Branch provides administrative support to the Home Affairs portfolio Ministers' Offices, and advice and administrative support to the Department of Home Affairs' Senior Executive in relation to Ministerial, Parliamentary and Cabinet matters. The Branch consists of six sections: the Ministerial Coordination Section, the Ministerial Liaison Section (including Department Liaison Officers (DLO) in the portfolio Ministers' Offices), the Parliamentary Section, the Cabinet Liaison Office (CLO), the Ministerial Submissions, Briefs and Parliamentary Document Management System (PDMS) Section, and the Ministerial Correspondence Section.

The Ministerial Coordination Section provides excellent administrative support services to Home Affairs portfolio Ministers and their offices in coordination with to departmental liaison officers in Ministers' offices (DLOs).

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

Our ideal candidate

• Service delivery and outcomes focus, with an ability to anticipate, manage and meet expectations
• Outstanding relationship management and communication skills
• Excellent organisational and time management skills
• Excellent initiative and problem solving skills
• Facilitates cooperation, relationships and partnerships
• Shows judgement, intelligence and common sense.

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Duties and responsibilities

• Provision of excellent administrative support services to Home Affairs Portfolio Ministers and their offices
• Monitoring the MO Registration mailbox and producing the daily MO Registration report
• Coordination of the daily courier service
• Provision of high level administrative support to FAS Executive Coordination Division and AS Ministerial and Parliamentary Branch, supporting regular meetings with Ministers' Chiefs of Staff and tracking acquittal of taskings
• Coordination of any changes to portfolio Ministers and their offices (such as the recent change to the whole of portfolio ministry)
• Provision of advice on the caretaker conventions before, during and after federal elections
• Provision of administrative support for Opposition and Cross Bench briefings, and for Pre-Election Consultations with the Opposition (PECO) briefings.

How to apply

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 12/02/2025 at 11:59pm (midnight) AEDT  – Late applications will not be accepted.

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:

• How your skills, knowledge, and experience will be relevant to this role

• Why you are interested in the role and what you can offer us

• Any specific examples or achievements that demonstrate your ability to perform the role

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 136330 in the document footer.

Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification

Eligibility

To be eligible for the position you must be an Australian Citizen.

​The successful candidate will be required to obtain and maintain a Negative Vetting Level 1 (AGSVA) security clearance, and:
 

• ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC).
• Home Affairs Workers will also be required to obtain and maintain an Onboarding Check.

 
In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary.  

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Diversity and inclusion

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Technical assistance

Internal applicants with technical enquiries can log a ticket through the Support Connect portal, send an email or call us

• Lodge an enquiry through the Support Connect Portal
• Email: recruitment@homeaffairs.gov.au
• Phone: 1300 793 883 (within Australia) or +61 2 6196 0444 (outside of Australia)

Please include any applicable screen captures, a response will be provided during business hours.

Notes

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers.

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.