Payroll & Conditions Branch - Various Roles

Job Req ID

Home Affairs - 134620

Location

ACT; NSW; NT; QLD; SA; TAS; VIC; WA 

Classification

APS Level 6 - $90,199.00 and $103,770.00 plus 15.4% super (part time pro-rata)

Employment Type

Ongoing (Permanent), Full-time 

Flexible work

Flexible arrangements considered 

Contact Officer

Lauren Morphett on 0435 593 832 or lauren.a.morphett@homeaffairs.gov.au 

Applications close on 31/10/2024 at 11:59pm AEDT (midnight) - Late applications will not be accepted.

About our opportunity

This process is being used to fill multiple immediate vacancies. A merit pool may be established and used to fill similar vacancies for up to 18 months.

About our team

Chief Operating Officer | People & Culture | People Services | Payroll & Conditions Branch

The Department of Home Affairs is responsible for coordination and strategic policy leadership in relation to cyber and critical infrastructure resilience and security, counter-terrorism and the protection of our sovereignty. The Department also regulates Australia's borders and facilitates legitimate trade and travel and contributes to Australia's prosperity and unity through the management and delivery of the migration, humanitarian and refugee programs. The Department also promotes community cohesion through cross-cutting policy, multicultural programs, providing settlement services and managing and conferring citizenship.
 

Payroll and Conditions Branch provides payroll, employment conditions, and payroll assurance and analytic services for the Department. The branch also provides workplace relations support and advice, and manages the enhancement of HR people related systems that are used by the workforce everyday including ourPeople, employee self-serve easySAP and SAP.

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

Our ideal candidate

We welcome candidates who bring diverse professional and lived experiences to our work environment. We are seeking candidates who thrive in collaborative team environments and who are willing to lean in and support their colleagues to achieve organisational outcomes. The successful candidates will be self-driven and seek to directly influence the key outcomes of the Department.

• High-level stakeholder engagement skills, including the ability to work with staff of all levels
• Demonstrated ability to manage and prioritise multiple tasks with competing deadlines
• Make decisions using good judgement, expertise and knowledge, under limited guidance ensuring decisions are governed by the application of regulations, best practice principles or the agency's operating instructions and procedures
• Strong writing and critical analysis skills
• Knowledge, or the ability to rapidly acquire knowledge, of the Department's assurance and governance arrangements and principles.

Duties and responsibilities

The HR Systems Section plans and facilitates the prioritisation of system changes as the key liaison between business stakeholders and ICT, including managing processes for system enhancements, capital funding business case development, and approvals. It also oversees the People Systems Governance Framework, and chairs/provides secretariat support to the HR Systems Working Group.  Specific duties:

• Work collaboratively with business areas and technical teams to identify and resolve system issues, communicate business requirements, and provide expert advice
• Research and evaluate existing and emerging HR system issues to develop and implement improvement initiatives
• Provide client support and assistance through the development of communication materials, including developing standard operating procedures and documentation in line with departmental frameworks.

The Workplace Relations Section manages and provides advice on the Enterprise Agreement, HR delegations and policy advice on matters relating to overseas conditions of service, employment conditions and industrial relations. The section also provides secretariat support to the National Staff Consultative Forum. Specific duties:

• Development of policy, strategy, communications and proposals on employment conditions and industrial relations matters, including consultation and change management
• Provide advice on policy consultation and other workplace issues
• Communicate, engage and correspond with internal and external stakeholders, including respective Unions (Community and Public Sector Union and the Australian Institute of Marine and Power Engineers).

The SES Unit is responsible for Senior Executive Service (SES) engagement and management, providing direct advice and support to the cohort on remuneration, entitlements, conditions of employment and performance as well as SES recruitment, mobility and performance, and is the secretariat for key committees. Specific duties:

• Researching, engaging, negotiating and leading resolution on a range of complex HR matters specific to the SES cohort
• Operating in a high tempo and complex environment, triaging incoming tasks, allocating resources effectively and ensuring deadlines are met
• Supervising a team, building capability and fostering a positive and high preforming culture.

The Payroll Delivery and Resolution Section is responsible for providing policy advice and support to key stakeholders regarding employee conditions and entitlements. Additionally, they facilitate the provision of monetary and non-monetary entitlements including superannuation, exits and commencements, leave allowances and workers compensation. Specific duties:

• Provision of logistical HR support on complex employment enquiries including Individual Flexibility Arrangements and other entitlements and benefits in accordance with relevant legislation, departmental policies and procedures
• Provide legislation and policy interpretation and guidance on complex leave requests, general policy advice and support to key stakeholders regarding conditions and entitlements
• Prepare correspondence, briefs, minutes and recommendations to employees and the Delegate on complex employment enquiries.

The Payroll Assurance & Analysis Section is an environment focused on efficiency and continuous improvement. This centralised corporate function provides Department wide assurance for all HR related activities including payrun, HR and organisational data and staff debt. Specific duties:

• Complex and intricate data issues analysis with the design and development of end to end solutions for remediation and SAP data management
• Management, preparation and processing of fortnightly pay, including the execution of Department wide salary or entitlement changes with a focus on resolution of complex and large scale payroll issues
• Staff debt recovery including provision of advice and developing solutions to effectively manage staff debt.

How to apply

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 31/10/2024 at 11:59pm (midnight) AEDT  – Late applications will not be accepted.

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:

• How your skills, knowledge, and experience will be relevant to this role
• Why you are interested in the role and what you can offer us
• Any specific examples or achievements that demonstrate your ability to perform the role

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 134620 in the document footer.

Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.

Eligibility

To be eligible for the position you must be an Australian Citizen.

The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance, and:
 

• ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC).
• Home Affairs Workers will also be required to obtain and maintain an Onboarding Check.
   

In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary.  

Diversity and inclusion

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Technical assistance

For technical enquiries please call or email for assistance:

• Email: recruitment@homeaffairs.gov.au
• Phone: 1300 793 883 (within Australia) or +61 2 6196 0444 (outside of Australia)

Please include any applicable screen captures, a response will be provided during business hours.

Notes

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS.

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.