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Procurement Officer

Job Req ID

Home Affairs - 137021

 

Location

ACT 

 

Employment Type

Ongoing (Permanent), Full-time 

 

Classification

APS Level 5 - $84,228.00 and $91,809.00 plus 15.4% super (part time pro-rata)

 

Contact Officer

Geoffrey Schier at geoffrey.schier@homeaffairs.gov.au  

 

Office Arrangements

Flexible  - Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role.
 

Applications close on 10/04/2025 at 11:59pm AEDT (midnight) - Late applications will not be accepted.

 

About our opportunity

 

This process is being used to fill 3 immediate position/s. 

Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in ACT; NSW; NT; QLD; SA; TAS; VIC; WA.
 

About our team

 

Chief Operating Officer Group | Procurement Property & Contracts | Procurement & Contracts Support | N/A

 

Procurement and Contracts Support Branch provides procurement and contract management related services to assist business areas in delivering the department's outcomes under an Account Management Model. They are also responsible for ensuring that procurement activity is in accordance with the Commonwealth Procurement Framework, and assist the department in minimising procurement risks and maintaining the integrity of procurement processes. The sections are responsible for:

 

  • Providing procurement and grants policy, advice, guidance and support to range of stakeholders

  • Providing expert advice and leading and/or assisting in significant approaches to market

  • Providing advice and support in relation to High Risk, High Value procurements

  • Management and oversight of the Department's corporate contracts and panels

  • Procurement related reporting

  • Managing a Department-wide helpdesk which provides advice to business areas on a wide range of procurement activity

  • Assisting business areas by submitting Requests for Quote on AusTender

  • Reviewing and clearing all Limited Tender and Exempt procurement proposals and Contract Extensions by Variation.

 

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

 

Our ideal candidate

 

Procurement and Contracts Support Branch has various positions within the Branch to fill. The following is an outline of the positions.

 

Procurement Officers - Account Management Teams are specialist procurement practitioners providing in-house procurement related enabling services to the Department to assist in delivering the Department's outcomes; minimise procurement risks and maintain the integrity of the procurement process. Procurement and Contract Support Branch have dedicated Account Management Teams that provide tailored procurement advice and support services to all Groups within Department.

 

Procurement Officer - Reporting provide assistance meeting all procurement reporting requirements. This includes assisting with external obligations under the Commonwealth Procurement Rules such as Senate Order on Contracts, Indigenous Procurement Policy, Annual Procurement Plan, mandatory reporting of contracts and amendments on AusTender and publication of Approaches to Market. The role supports the Director of Reporting in review, development and implementation of procurement systems, strategies, policies and processes.

 

Administration Support Officer - Panels, Grants and Corporate Contracts provides support to the department in the administration and management of panel arrangements, Commonwealth grants, various corporate contracts and the Department's insurance cover under Comcover. The Administrative Support Officer roles involve providing a range of administration and operational support services support to procurement and contract management teams, with specific focus on the Comcover role and responsibilities.

 

Duties and responsibilities

 

  • Providing high quality, practical and timely procurement advice and guidance on simple procurements that comply with the departmental policies and procedures, the Commonwealth Procurement Rules, the Public Governance, Performance and Accountability Act 2013 and Public Governance, Performance and Accountability Rules 2014

  • Ensuring the Department adheres to the Commonwealth Procurement Rules and ensure Value for Money in all procurement activity

  • Providing procurement advice and guidance on simple procurements to business areas on the procurement process - approach to market, conducting market search, contract mechanism and panel arrangements

  • Reviewing simple procurement documentation including Spending Proposals, Procurement Plans, Approach to Market documentation, PGPA S23(3) Delegate approvals, contracts/ work orders and risk assessments

  • Submitting Requests for Quote on AusTender on behalf of Departmental business areas

  • Maintaining and promoting internal and external stakeholder relationships

  • Providing advice on Contract Management activities within the Department.

 

Reporting:

  • Verifying contract data entry in SAP, ensuring compliance with the relevant procurement and financial legislation, policies and guidelines

  • Senate Order reports, Indigenous Procurement Policy, management reports regarding the mandatory reporting of contracts and amendments on AusTender within 42 days of entering into a contract

  • Ensuring the reporting team's external reporting obligations eg: Senate Order, AusTender publications, Questions on Notice) are met on time.

 

Panel, Grants and Corporate Contracts:

  • Perform administrative support duties including accurate and timely Comcover advice

  • Manage the Expatriate and Asset Register in a timely manner

  • Register and manage Comcover claims and Incidents in a timely manner

  • Manage Certificate of Currency and the Annual Comcover Renewal Process.

 

Additional information

 

Highly desirable:

  • Certificate IV in Government (Procurement and Contracting)

  • Knowledge of the Resource Management Framework, including the Commonwealth Procurement Rules and their application

  • Relevant experience in procurement as per the position summary.

 

Panel, Grants and Corporate Contracts:

  • Sound knowledge or ability to learn the Comcover Statement of Cover responsibilities

  • Sound knowledge or ability to learn processes to perform the Comcover function.

 

How to apply

 

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 10/04/2025 at 11:59pm (midnight) AEDT  – Late applications will not be accepted.

 

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:

  • How your skills, knowledge, and experience will be relevant to this role

  • Why you are interested in the role and what you can offer us

  • Any specific examples or achievements that demonstrate your ability to perform the role

 

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 137021 in the document footer.

 

Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification

 

Eligibility

 

To be eligible for the position you must be an Australian Citizen.

 

The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance, and:
 

  • ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC).
  • Home Affairs Workers will also be required to obtain and maintain an Onboarding Check.
     

In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary.  

 

Diversity and inclusion

 

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

 

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

 

Technical assistance

 

For technical enquiries please call or email for assistance:

 

 

Please include any applicable screen captures, a response will be provided during business hours.

 

Notes

 

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS.

 

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

 

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers

 

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.

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