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Transport Security & Administrative Support Officer

Job Req ID

Home Affairs - 135139

 

Location

NSW 

 

Classification

APS Level 4 - $74,049.00 and $79,871.00 plus 15.4% super (part time pro-rata)

 

Employment Type

Ongoing (Permanent), Full-time 

 

Flexible work

Flexible arrangements considered 

 

Contact Officer

Kristina Zafiropoulos on 02 9318 8729 

 

Applications close on 24/11/2024 at 11:59pm AEDT (midnight) - Late applications will not be accepted.

 

About our opportunity

 

This process is being used to fill 1 immediate vacancy. A merit pool may be established and used to fill similar vacancies for up to 18 months. 

 

About our team

 

Cyber & Infrastructure Security | > ALL DIVISIONS | Regulatory Compliance | Regulatory Compliance NSW/ACT

 

Within the Department of Home Affairs, the Cyber and Infrastructure Security Centre (CISC) drives an all-hazards critical infrastructure regime in partnership with governments, industry and the broader community. CISC actively assists Australian critical infrastructure owners and operators to understand the risk environment and meet their regulatory requirements - for the shared benefit of all Australians.

 

CISC operates in a challenging, fast-paced environment, where officers use their analytic, strategic thinking, and collaborative skills to make a positive difference to Australia's security interests. The division regulates more than 2000 industry participants and staff are able to see firsthand the impact of their policy and regulatory decisions.

 

Aviation and maritime security

CISC is the Australian Government's security regulator for the aviation, maritime and offshore oil and gas industries. The Regulatory Compliance Branch is responsible for ensuring airports, airlines, air cargo operators, ports, and offshore oil and gas facilities are compliant with the Aviation Transport Security Act 2004 and the Maritime Transport and Offshore Facilities Security Act 2003. Branch staff work to ensure regulated entities meet their security obligations, investigate security incidents, identify security gaps, help inform policy, and foster continuous improvement in transport security outcomes.

 

The focus of the position is the provision of administrative support to compliance operations. However, the position includes responsibilities to act in the field performing the more basic tasks of a Transport Security Inspector.

 

Administrative responsibilities include but are not limited to:

  • Staff scheduling and activity planning
  • Travel and accommodation booking
  • Records management
  • Preparing internal and external departmental correspondence
  • Monitoring financial transactions
  • Data entry
  • Research and reporting using records management systems.

 

When performing the role of a Transport Security Inspector, responsibilities include assisting more senior staff with:

  • On-site audits and inspections to confirm industry participant operations reflect arrangements set out in regulatory submissions
  • Investigation of security incidents that identify security vulnerabilities or result in a breach of CISC's regulatory framework
  • Testing of industry participant screening and security systems utilising covert tradecraft and a range of simulated weapons.

 

The role will require spending time in the field, regular travel to regional locations and occasional travel interstate. Work hours reflect the variability of industry operations, so will include occasional work on weekends and outside of normal business hours. Fieldwork can be physically demanding and may require staff to be on their feet for long periods of time and cover large distances, however this will be balanced with periods of office based administrative work.

 

Work priorities are likely to frequently change, and the successful candidate must be able to prioritise and self-manage a significant portion of their work to ensure the timely delivery of quality outputs.

 

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

 

Our ideal candidate

 

Our ideal candidate will have excellent attention to detail, sound oral and written communication skills, and the ability to engage and collaborate with key stakeholders to get the best possible outcomes.

We are looking for people who are flexible and able to work well with others to achieve a common goal. They will respond positively to change, be solutions focused, and be keen to develop a career with the Department. Applicants will need to have a strong work ethic and be motivated to constantly improve team processes and procedures.

 

Duties and responsibilities

 

  • Perform procedural, clerical, and administrative support tasks including scheduling activities and entry of information into case management systems
  • Coordinate meetings, including preparation of agendas, minute taking, and recording of decisions and action items
  • Understand and apply legislation and policy frameworks relevant to travel, finance, operational activities, and asset management (for example fleet vehicles)
  • Undertake research and analysis to support compliance activity planning and help inform policy
  • Support more senior Transport Security Inspectors to ensure the team delivers output within required timeframes
  • Work independently and in collaboration with team members to ensure timely reporting of outcomes
  • Establish and maintain productive working relationships with internal and external stakeholders

Perform the more basic tasks of a Transport Security Inspector under the direct supervision of more senior staff members, including:

  • The role of Operator during tests at security screening points
  • Checklist activities relevant to methods, techniques and equipment used at screening points
  • Inspecting ASICs and MSICs during access control checks.

 

Additional information

 

The following requirements apply to the position:

  • Obtain and maintain an Australian Driver's License with the ability to drive unsupervised
  • Obtain and maintain an Airside Driving License
  • Obtain and maintain a Firearms license/permit (for certain States/Territories)
  • Obtain and maintain a Maritime Security Identification Card and an Aviation Security Identification Card
  • Obtain and maintain a Certificate IV in Government Investigations (Regulatory Compliance).

 

How to apply

 

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 24/11/2024 at 11:59pm (midnight) AEST  – Late applications will not be accepted.

 

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:

  • How your skills, knowledge, and experience will be relevant to this role

  • Any specific examples or achievements that demonstrate your ability to perform the role

 

 

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 135139 in the document footer.

 

Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.

 

Eligibility

 

To be eligible for the position you must be an Australian Citizen.

 

The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance, and:
 

  • ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC).
  • Home Affairs Workers will also be required to obtain and maintain an Onboarding Check.
     

In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary.  

 

Diversity and inclusion

 

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

 

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

 

Technical assistance

 

For technical enquiries please call or email for assistance:

 

 

Please include any applicable screen captures, a response will be provided during business hours.

 

Notes

 

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS.

 

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

 

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers

 

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.

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