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Accounting and Finance Officers - Multiple Vacancies

Job Req ID

Home Affairs - 139347

 

Location

ACT 

 

Employment Type

Ongoing (Permanent), Full-time 

 

Classification

APS Level 6 - $94,563.00 and $107,713.00 plus 15.4% super (part time pro-rata)

 

Contact Officer

Holly Boulding on (02) 6225 8053 or holly.boulding@homeaffairs.gov.au  

 

Office Arrangements

Flexible  - Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role.
 

Applications close on 04/09/2025 at 11:59pm AEST (midnight) - Late applications will not be accepted.

 

About our opportunity

 

This process is being used to fill multiple vacancies

Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in ACT; NSW; NT; QLD; SA; TAS; VIC; WA.
 

About our team

 

Chief Operating Officer | Finance Division | Financial Operations | Treasury and Banking, Credit Card Management

 

The Financial Operations Branch (FOB) within the Finance Division enables efficient management of the day-to-day financial functions and framework that underpin the financial operations of the Department of Home Affairs (the department).

 

There are five sections within FOB including Financial Accounting & Assets, Financial Framework, Financial Systems, Fleet & Travel, Treasury & Banking, and Payments Credits Card Management.

 

There are current vacancies in the following sections:

 

The Treasury and Banking section

 

  • Manages the department's treasury and banking functions which includes payment runs, managing appropriations, managing bank accounts and oversight of petty cash practices. 
  • Provides oversight of revenue receipting throughout the department, onshore and offshore, and ensures that revenue is collected and receipted in accordance with departmental policies and procedures and revenue reconciliations are completed on a regular basis (Collector of Public Money (CPM) Team). 
  • Manages visitor visa bond refunds, accounts receivable receipting, security bond reconciliations, strategic treasury function, and Revenue and Border Receipting help desk.
  • Manages and administers commercial arrangements with the providers of banking services and other financial services (Procurement and Contract Management (PAC-MAN) Team) and conduct and support procurements activities as required.

 

The Payments and Credit Cards Management Section

 

The Payments and Credit Cards Management section is responsible for the delivery of the accounts payable and vendor management functions. The section develops policies and guidelines for credit cards as well as the effective and efficient management of the department's credit cards. The section also manages and reports on compliance with Whole-of-Australian-Government (WoAG) policies and engages with stakeholders regarding business IT system changes.

 

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

 

Our ideal candidate

 

For the Treasury and Banking CPM Team

 

  • Strong attention to detail, ability to manage multiple tasks and work within deadlines. 
  • Ability to work effectively as a part of a team and build collaborative partnerships with stakeholders.
  • Effective communication skills and the ability to work collaboratively with internal and external stakeholders.
  • Excellent customer service skills and demonstrated financial experience and capability of at least two years.
  • Ability to apply financial management practices and procedures in accordance with APS and departmental legislation, policy, and guidelines.
  • Staff management experience including the ability to lead, guide, mentor, coach, and support employees to optimise performance and achieve organisational goals.

 

For the Treasury and Banking PAC-MAN Team

 

  • Ability to work under limited direction to provide professional contract and procurement management expertise that enables the cost-effective delivery of the contracted goods and services required to support the department's operations and activities.
  • Demonstrated understanding of the contract life cycle, budget implication and in-depth knowledge of relevant legislation, frameworks, and policies (e.g. Commonwealth Procurement Rules).
  • Initiative-taking and solutions focused individual able to work in a collaborative team environment to achieve shared objectives.
  • Strong communications skills including the capability to communicate effectively with stakeholders from a variety of backgrounds and levels of seniority and influence outcomes.
  • Capability to use initiative, analyse information and apply critical thinking skills.
  • Certificate IV or Diploma in Procurement and Contracting (highly desirable).

 

For the Credit Card Management Team

 

  • Strong attention to detail, ability to manage multiple tasks and work within deadlines.
  • Ability to work effectively as a part of a team and to build collaborative partnerships with stakeholders.
  • Effective communication skills and the ability to work collaboratively with internal and external stakeholders.
  • Ability to apply financial management practices and procedures in accordance with APS and departmental legislation, policy, and guidelines.
  • Staff management experience including the ability to lead, guide, mentor, coach, and support employees to optimise performance and achieve organisational goals.
  • Finance experience of at least three years and/or work experience in the corporate credit card/account payables (desirable).

 

Duties and responsibilities

 

For the Treasury and Banking CPM Team

 

  • Manage a team of APS4 and APS5 Officers.
  • Triage, allocate and manage CPM mailbox complex enquiries within timeframes.
  • Supervise Accounts Receivable receipting function; Review and approve Intra company and Customer Journals; Quality Assure and approve refunds to accounts receivable customers. 
  • Weekly and monthly reporting requirements including audit enquiries; Review and reconcile payments on accounts; Investigate historical payments on account transactions and action allocations.
  • Ensure CPM clearing accounts are reviewed and cleared in a timely manner; Liaise and maintain positive relation with internal and external stakeholders; Review Standard Operation Procedures processes and implement process improvements.
  • Special projects as required.

 

For the Treasury and Banking PAC-MAN Team

 

  • Plan, undertake, and manage a number of strategic/complex high value procurements activities within the Financial Operations Branch (including Treasury and Banking).
  • Administer commercial arrangements made with providers of banking services and other financial services.
  • Ensure that all arrangements are managed in an efficient, effective, ethical, and economical manner to achieve value for money.
  • Engage with the Legal and Procurement areas to ensure that any changes or amendments of the arrangements are documented and formally agreed by both parties through endorsed contract variation mechanisms.
  • Review contracts and procurement risk assessments of the Section and the Branch, develop contract management plans, support governance processes related to contract negotiations and evaluation of Tenders responses, and coordinate Contract Management Health Checks in response to Internal Audit Report if/when required.
  • Provide secretariat support including minutes taking for contractual meetings and RFT contract negotiations.

 

For the Credit Card Management Team

 

  • Manage a team of APS4 and APS5 Officers and assign BAU tasks (e.g. credit card application, cancellation, renewals, disputes, personal expenditure, and other enquiries) to team members ensuring that assigned tasks are completed as per the required standard.
  • Undertake monthly and quarterly compliance check of credit card transactions as well as various reconciliations pertaining to corporate credit cards.
  • Assist with audit requests and in the preparation of departmental submissions, briefs, reports, and other correspondences.
  • Provide policy and/or technical advice on credit card related matters, including maintaining knowledge of relevant legislations and regulations and maintain and update credit card standard operating procedures.
  • Manage the centralised credit card administrator email inbox; Identify and facilitate continues improvement in business processes in credit card management; Build and maintain productive relationships with significant internal stakeholders and credit card provider.
  • Ad hoc duties as assigned by the Assistant Director.

 

Additional information

 

  • Tertiary Qualification in a field such as Commerce, Accounting, Finance or Business, or progress toward obtaining (desirable).
  • Knowledge of SAP Finance, Central Budget Management System (CBMS), TM1, or similar financial systems (desirable).

 

How to apply

 

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 04/09/2025 at 11:59pm (midnight) AEDT  – Late applications will not be accepted.

 

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:

  • How your skills, knowledge, and experience will be relevant to this role
  • Why you are interested in the role and what you can offer us
  • Any specific examples or achievements that demonstrate your ability to perform the role
  • Please also specify which role or roles you are applying for.

 

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 139347 in the document footer.

 

​​​​​​​Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.

 

 

Eligibility

 

To be eligible for the position you must be an Australian Citizen.

 

The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance, and:
 

  • ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC).
  • Home Affairs Workers will also be required to obtain and maintain an Onboarding Check.
     

In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary.  

 

Diversity and inclusion

 

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

 

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

 

Technical assistance

 

For technical enquiries please call or email for assistance:

 

 

Please include any applicable screen captures, a response will be provided during business hours.

 

Notes

 

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS.

 

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

 

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers

 

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.

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