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Administrative Support Officer

Job Req ID

ABF - 140318

 

Location

ACT 

 

Employment Type

Ongoing (Permanent), Full-time 

 

Classification

APS Level 6 - $94,563.00 and $107,713.00 plus 15.4% super (part time pro-rata)

 

Contact Officer

Katrina Alexander on 0427 478 045  

 

Office Arrangements

Onsite - Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role.
 

Applications close on 23/12/2025 at 11:59pm AEDT (midnight) - Late applications will not be accepted.

 

About our opportunity

 

This process is being used to fill 1 immediate position. 

Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in ACT; NSW; NT; QLD; SA; TAS; VIC; WA.
 

About our team

 

Strategy & Capability | Civil Maritime Capability | Civil Maritime Sustainment Branch

 

The Australian Border Force (ABF) is an operational agency within the Home Affairs Portfolio.  The ABF is responsible for operational activity that supports the Australian Government's border protection, investigations, compliance, detention and enforcement functions.

 

Within the ABF, Civil Maritime Sustainment Branch (CMSB) is responsible for the capability management and sustainment of a fleet of air and marine surveillance, patrol and response assets.  Our capabilities include ocean going patrol vessels, shallow water and coastal response vessels and contracted surveillance aircraft. 

 

The CMSB operates in a complex, challenging and changing environment that is characterised by a continual high tempo of operations.

 

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

 

Our ideal candidate

 

We are looking for someone who is highly organised, proactive and an adaptable professional who can provide high-level support in a fast-paced environment. They will bring strong attention to detail, excellent communication skills and a commitment to delivering quality outcomes within the framework of the APS Values and Code of conduct.

 

We are looking for someone who is reliable, professional and committed to continuous improvement. Someone who is comfortable adapting to change and managing ambiguity, demonstrates initiative and sound judgement; and possess strong interpersonal skills, with a positive "can-do" attitude.

 

Our ideal candidate would have demonstrated experience in financial management of government contracts, including budget oversight and financial reporting. and a strong understanding of Commonwealth financial frameworks including the PGPA Act, CPRs, and ABF financial governance policies. Experience in providing support to governance bodies and risk management processes would also be valuable.

 

Duties and responsibilities

 

  • Managing and undertaking financial administration of the work area, including assisting with managing budgets, monitoring, forecasting and processing accrual journals
  • Managing, coordinating and conducting complex, high-level data entry and data retrieval activities including support of practice contract management and procurement processes across the branch
  • Initiating, building and maintaining strong, productive working relationships with key stakeholders across internal and external networks including assistance to secretariat functions for governance meetings and meetings with external stakeholders
  • Contributing to change management to align business practices and processes with departmental strategic goals and objectives, this includes continuity to divisional and branch governance, contingency planning, and risk management processes and procedures
  • Contributing to management of financial reporting processes including accruals, forecasting, and budget variance analysis using EasySAP and ABF financial systems
  • Assisting in preparation of formal financial and contractual documentation, and briefing materials, assisting the team with administration and support for contract variations, and extensions in accordance with legislative and ABF policy frameworks.

 

Additional information

 

Required qualifications

 

  • Certificate IV in Business Administration or similar 
  • Certificate IV in Procurement and Contracting or similar.

 

Desirable skills

 

  • Attention to detail, strong written and verbal communication skills, ability to work collaboratively with a range of stakeholders
  • Willingness to undertake further relevant training
  • Experience in administration, governance, finance, contract management and/or procurement is highly desirable.

 

How to apply

 

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 23/12/2025 at 11:59pm (midnight) AEST  – Late applications will not be accepted.

 

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:

 

  • How your skills, knowledge, and experience will be relevant to this role
  • Why you are interested in the role and what you can offer us
  • Any specific examples or achievements that demonstrate your ability to perform the role

 

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 140318 in the document footer.

 

​​​​​​​Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.

 

Eligibility

 

To be eligible for the position you must be an Australian Citizen.

 

The successful candidate will be required to obtain and maintain a Negative Vetting Level 1 (AGSVA) security clearance, and:
 

  • ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC).
  • Home Affairs Workers will also be required to obtain and maintain an Onboarding Check.
     

In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary.  

 

Diversity and inclusion

 

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

 

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

 

Technical assistance

 

For technical enquiries please call or email for assistance:

 

 

Please include any applicable screen captures, a response will be provided during business hours.

 

Notes

 

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS.

 

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

 

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers

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