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Administrative and Project Support Officers

Job Req ID

Home Affairs - 139696

 

Location

ACT; NSW; NT; QLD; SA; TAS; VIC; WA 

 

Employment Type

Ongoing (Permanent), Full-time / Part-time 

 

Classification

APS Level 5 - $84,228.00 and $91,809.00 plus 15.4% super (part time pro-rata)

 

Contact Officer

Vanessa Coyles on 02 6264 1211 or Vanessa.J.Coyles@homeaffairs.gov.au  

 

Office Arrangements

Flexible; Hybrid; Onsite  - Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role.
 

Applications close on 23/09/2025 at 11:59pm AEST (midnight) - Late applications will not be accepted.

 

About our opportunity

 

This process is being used to fill multiple immediate positions. 

Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in ACT; NSW; NT; QLD; SA; TAS; VIC; WA.
 

About our team

 

DS Executive | Executive Coordination 

 

The Executive Coordination Division (ECD) within the Executive Group Supports the Minister(s) and Senior Executives in effectively delivering on Government priorities, through a department-wide coordinated approach to performance oversight, risk management, parliamentary and cabinet support, and media and communications. The Division is seeking staff to join both the Performance, Governance and Inquiries Branch and the Ministerial and Parliamentary Branch.

 

The Performance, Governance and Inquiries Branch is a central point of support and oversight for the Department, providing strategic advice and guidance to the Executive and relevant Portfolio Ministers and consists of the following teams:

 

  • The Evaluation, Planning and Reporting Section is responsible for ensuring key planning, performance and evaluation processes are embedded in the Department's governance functions with clear lines of responsibilities.
  • The Inquiries Section provides a centralised function that coordinates input from across the Department to support comprehensive parliamentary and public inquiries. The section also uplifts SES readiness for Senate Estimates by anticipating critical topics and driving targeted preparation. 
  • The Enterprise Governance Section provides direct support to the senior strategic decision-making and is responsible for managing the Governance Framework, thereby supporting the operational and strategic vision for the Department
  • The Evaluation and Impact Analysis Section is responsible for designing and implementing activities to uplift the Department's evaluation practices, including capability initiatives and evaluation advice. It is also responsible for engagement with other Commonwealth agencies on the impacts of new policies and programs.
  • The Enterprise Risk Section is responsible for ensuring that effective risk management is embedded within the Department and provides advice and support to the Chief Risk Officer and staff across the organisation in identifying, assessing and reporting on their risks.
  • The Strategic Risks Section works with business areas to support them in identifying and managing their strategic and emerging risks and building risk management capability and culture across the department.
  • The Child Wellbeing Strategy and Capability Section supports the department to embed children’s safety and wellbeing at the centre of our values, actions and practice by building organisational and operational capability in line with Australia’s domestic and child-related commitments.

 

The Ministerial and Parliamentary Branch (MPB) is responsible for providing appropriate and efficient cross-portfolio support to the Ministers' Office, the Executive and senior managers in relation to Ministerial, Parliamentary and Cabinet related processes and consists of the following teams:

 

  • The Parliamentary Section leads the Home Affairs portfolio parliamentary processes, including Senate Estimates, Questions on Notice, Question Time Briefs, supporting the portfolio's submissions and appearances at Parliamentary Inquiries, and monitoring of Parliamentary business.
  • The Ministerial Coordination Section provides high-level administrative support services to the Home Affairs Portfolio Ministers, their personal staff, their Ministerial offices and the Portfolio Senior Executive.
  • The Ministerial Liaison Section provides support to the Home Affairs portfolio Ministers' Offices and provides and supports departmental liaison officers (DLO) in the Ministers' Offices through a rolling DLO recruitment process. 
  • The Ministerial Correspondence Section provides administrative support services to Home Affairs portfolio Ministers and their offices in coordination with the departmental liaison officers in Ministers' offices.
  • The Ministerial Submissions, Briefs and PDMS Section coordinates the portfolio's Ministerial submissions and briefs and manages the whole-of-government PDMS on behalf of the Department. 
  • The Cabinet Liaison Office is a central point of contact between the Department, Ministers' Offices, the Executive and senior managers, responsible for providing support in Cabinet related matters across the Home Affairs portfolio.

 

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

 

Our ideal candidate

 

We welcome high performing candidates who bring a range of experience and varied perspectives, are willing to work collaboratively as part of a diverse and supportive team, and have a desire to support organisational and Government outcomes. Our ideal candidate will be self-driven and seek to directly influence and lead projects that enhance business outcomes. Experience in stakeholder engagement, ministerial and/or parliamentary processes, communications, governance, planning, policy, performance monitoring, evaluation or risk will be highly regarded.

 

Highly desirable skills and attributes include:

 

  • Strong stakeholder engagement, consultation and collaboration skills, including the ability to build and maintain productive working relationships with internal and external stakeholders.
  • Excellent written and verbal communication skills, particularly the ability to communicate complex ideas in a clear and logical manner.
  • Sound time management and organisational skills, including working independently to prioritise workloads within required timeframes.
  • Ability to problem solve and exercise sound judgment in a fast-paced environment whilst maintaining a calm, flexible and friendly approach.
  • Excellent strategic thinking and critical analysis skills.

 

Duties and responsibilities

 

All roles within ECD provide a unique opportunity to gain an understanding of the broader work of the whole Portfolio, including border policy and security, emergency planning and management, counter-terrorism and cyber and transport security. This knowledge and understanding provide invaluable insights that can be utilised throughout your career within the Home Affairs Portfolio. ECD is committed to ensuring a healthy work-life balance for its staff and offering a range of flexible work arrangements to eligible employees, including variable hours and working from home.

 

Specific responsibilities will vary across the Branches and positions but may include:

 

  • Developing and maintaining productive relationships with key internal and external stakeholders to achieve outcomes and support the flow of information across stakeholder groups.
  • Collecting and analysing data through consultation with key stakeholders, incorporating feedback into team deliverables and the development of performance evaluation reporting and/or enterprise advice.
  • Providing high quality administrative and logistical support including managing team mailboxes and records management processes, preparing briefing material for high-level governance committees, and responding proactively to incoming requests and work flowing tasks according to priority.
  • Participating in all aspects of the ministerial correspondence process, including the triage, registration, allocation and quality assurance of Ministerial Correspondence.
  • Providing CabNet+ system support to departmental officers and distribution of Cabinet documents.

 

How to apply

 

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 23/09/2025 at 11:59pm (midnight) AEST  – Late applications will not be accepted.

 

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:

 

  • How your skills, knowledge, and experience will be relevant to this role
  • Any specific examples or achievements that demonstrate your ability to perform the role

 

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 139696 in the document footer.

 

​​​​​​​Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.

 

Eligibility

 

To be eligible for the position you must be an Australian Citizen.

 

The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance, and:
 

  • ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC).
  • Home Affairs Workers will also be required to obtain and maintain an Onboarding Check.
     

In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary.  

 

Diversity and inclusion

 

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

 

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

 

Technical assistance

 

For technical enquiries please call or email for assistance:

 

 

Please include any applicable screen captures, a response will be provided during business hours.

 

Notes

 

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS.

 

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

 

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers

 

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.

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