Executive Officer to Regional Director

Job Req ID

Home Affairs - 139467

Location

VIC; WA 

 Employment Type

Ongoing (Permanent), Full-time 

Classification

Executive Level 1 - $115,443.00 and $134,865.00 plus 15.4% super (part time pro-rata)

Contact Officer

Melissa Kay on 02 5127 7764 OR MELISSA.KAY@HOMEAFFAIRS.GOV.AU  

Office Arrangements

Hybrid; Flexible; Onsite  - Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role.
 

Applications close on 01/09/2025 at 11:59pm AEST (midnight) - Late applications will not be accepted.

About our opportunity

This process is being used to fill 1 immediate position/s. 

Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in VIC; ACT; NSW; NT; QLD; SA; TAS; WA.
 

About our team

Immigration | Immigration Programs | Regional Director VIC/TAS | Regional Director Office

Please note: The immediate vacancy advertised is located in Melbourne, Victoria, with Regional Director VIC/TAS. There is also an expected vacancy located in Perth, Western Australia. As such, the merit list may be used to fill similar vacancies located in other regions.

The Office of the Regional Director supports the Regional Director in their role as regional representative for the Department of Home Affairs and the Office for Multicultural Affairs (OMA). Reporting directly to the Head of OMA, the role of the Regional Director is to undertake engagement with key external government and community stakeholders to engender support for departmental policy, programs and initiatives. The Regional Director also has accountability for the pastoral care of staff and other resources based in the region.

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

Our ideal candidate

Our ideal candidate will:

• Be a self-starter, who is proactive in identifying and resolving issues that impact the region, Regional Director and the Department more broadly.
• Provide high-level administrative and strategic support to the Regional Director, demonstrating exemplary administrative and organisational skills, ability to manage competing demands and high-level attention to detail.
• Represent the Regional Director, interpreting their intent and conveying it through the provision of guidance and advice to stakeholders, displaying good judgement, flexibility and discretion.
• Manage the Regional Director's Office through preparation and coordination of correspondence, briefings and advice on complex and/or sensitive issues.
• Establish, maintain and foster productive relationships with, and providing high-level service to internal and external stakeholders including the Regional Director, Senior Executive, Senior Leadership, ministerial offices, all staff and external agencies.

Duties and responsibilities

• Critically analyse complex issues, undertake quality research and provide strategic advice to the Regional Director and senior leaders on regional matters impacting business lines.
• Coordinate and/or prepare complex and/or sensitive correspondence, briefing papers, speeches, talking points, meeting summaries, and other strategic communication and correspondence.
• Identify, report on and mitigate risks and issues of concern, and escalate if required.
• Act as the principal point of contact on issues for the Regional Director Office, as required.
• Build and maintain quality relationships; including internally to support the Department's Transformation Agenda, and externally to identify opportunities and enable outcomes for the Department through the Regional Director.
• Manage, coordinate and deliver events and forums led by the Regional Director, including negotiating with stakeholders, preparing briefing material and providing administrative or secretariat support.

Additional information

Preferred

• High level communication, administrative and organisational skills
• Previous experience in a similar role
• Ability to foster relationships and work collaboratively with internal and external stakeholders
• Ability to maintain confidentiality and discretion in a sensitive environment
• Demonstrate superior judgement and logical reasoning.

How to apply

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 01/09/2025 at 11:59pm (midnight) AEDT  – Late applications will not be accepted.

As part of your application, you will be required to prepare and submit a one-page response document (minimum 11pt font in MSWord or PDF format), in relation to the advertised role, outlining:
•    How your skills, knowledge and experience will be relevant to this role
•    Why you are interested in the role and what you can offer us
•    Any specific examples or achievements that demonstrate your ability to perform the role.

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 139467 in the document footer.

​​​​​​​Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.

Eligibility

To be eligible for the position you must be an Australian Citizen.

The successful candidate will be required to obtain and maintain a Negative Vetting Level 1 (AGSVA) security clearance, and:
 

• ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC).
• Home Affairs Workers will also be required to obtain and maintain an Onboarding Check.
   

In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary.  

Diversity and inclusion

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Technical assistance

For technical enquiries please call or email for assistance:

• Email: recruitment@homeaffairs.gov.au
• Phone: 1300 793 883 (within Australia) or +61 2 6196 0444 (outside of Australia)

Please include any applicable screen captures, a response will be provided during business hours.

Notes

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS.

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.