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Senior Coordination Officer - Vape and Tobacco Operations and Coordination

Job Req ID

ABF - 139312

 

Location

ACT; NSW; NT; QLD; SA; TAS; VIC; WA 

 

Employment Type

Ongoing (Permanent), Full-time 

 

Classification

APS Level 6 - $94,563.00 and $107,713.00 plus 15.4% super (part time pro-rata)

 

Contact Officer

Ben Imrie-Quintyn on 0439 285 325 or ben.imrie-quintyn@abf.gov.au  

 

Office Arrangements

Onsite; Flexible; Hybrid  - Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role.
 

Applications close on 09/09/2025 at 11:59pm AEST (midnight) - Late applications will not be accepted.

 

About our opportunity

 

This process is being used to fill 7 immediate position/s. 

Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in ACT; NSW; NT; QLD; SA; TAS; VIC; WA.
 

About our team

 

National Operations | Customs Compliance Enforce & Target | Illicit Tobacco & Vape Enforcement | Vape and Tobacco Operations and Coordination

 

The Vape and Tobacco Operations and Coordination (VTOC) was established to provide the strategic, operational and tactical oversight of cross jurisdictional health, whole of government and intra-agency coordination of compliance activities that combat illicit tobacco and vapes. VTOC is positioned within the Illicit Tobacco Vape Enforcement Branch (ITVEB).

 

The VTOC engages with key internal, external and offshore stakeholders to ensure available ABF capacity and capability is effective at combatting illicit tobacco and vapes. The VTOC will also coordinate, monitor and report on ABF border enforcement controls that counter the availability of illicit vapes and vaping products.

 

The VTOC delivers on its objectives through six streams of effort:

1. Performance Reporting and Governance

2. Strategic Communication and Executive Briefing

3. Stakeholder Engagement

4. Vape and Tobacco Pre-Border

5. Vape and Tobacco At-Border

6. Vape and Tobacco Post-Border

 

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

 

Our ideal candidate

 

The ideal candidate for this role is a motivated and dependable professional who thrives in a structured, purpose-driven environment. You will bring a strong foundation in administrative and enabling functions, with growing experience in project coordination, stakeholder liaison, and service delivery. You will be curious, adaptable, and committed to contributing to the work of the Australian Government in a meaningful way. Whilst each role is unique, we are looking for individuals who demonstrate:

 

  • Strong written and verbal communication skills.
  • Critical thinking and sound judgement.
  • Attention to detail, ability to manage competing priorities and follow through on assigned tasks.
  • Ability to manage/coordinate projects.
  • Understanding of or willingness to work within APS frameworks.
  • Awareness of confidentiality, compliance and administrative accountability.

 

Duties and responsibilities

 

All members of the VTOC are required to:

 

  • Draft high-quality correspondence, briefs, and report, ensuring clear and effective communication tailored to the audience in a timely manner.
  • Support continuous improvement by identifying process enhancements and sharing learning with the team.
  • Maintain accurate records of engagement and related activities in appropriate systems.
  • Uphold the APS values, display professionalism, independence, integrity, honesty, accountability and ethical behaviour.
  • Provide assistance with other duties as required.

 

Additional information

 

The information presented below provides an overview of specific duties required within the different VTOC areas.

 

Governance & Risk

 

  • Join a team that oversees compliance, assurance frameworks, and risk management processes.
  • Coordinating governance committees and reporting processes.
  • Maintaining registers, controls, and frameworks that align with Public Governance, Performance and Accountability Act 2013 (the PGPA Act) requirements.
  • Advising on governance best practices and enterprise risk.
  • Use business applications to create dashboards, reports and data visualisations to support ABF operational and reporting needs.

 

Strategic and Executive Writing

 

  • Bring clarity and influence through writing. These roles are suited to detail-focused communicators who can translate complex information into accessible content.
  • Prepare high-quality briefs, talking points, and submissions.
  • Draft reports, governance papers, and content for executive audiences.
  • Collaborate with subject matter experts to deliver accurate and timely advice.
  • Support alignment with departmental tone, style guides, and approvals pathways.

 

Pre-Border, At-Border and Post-Border Coordination

 

  • The specific nature of the tasks will vary depending on the border interface but broadly these roles are suited to candidates who will be able to interact positively with ABF and key partner areas to assist with uplifting capability across their respective domain.
  • Monitor patterns or systemic issues and recommend preventative actions.
  • Maintain and foster positive working relationships with internal and external stakeholders.
  • Have responsibility for project planning, monitoring and delivery to support the team's objectives in a complex and constantly changing work environment. At times this may include assisting in the planning of operations designed to detect and disrupt international tobacco trade.
  • Analyse and summarise stakeholder feedback, identifying trends and propose meaningful actions in response to this.

 

Please note; these positions are not investigator and/or operational roles.

 

How to apply

 

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 09/09/2025 at 11:59pm (midnight) AEST  – Late applications will not be accepted.

 

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:

 

  • How your skills, knowledge, and experience will be relevant to this role
  • Why you are interested in the role and what you can offer us
  • Any specific examples or achievements that demonstrate your ability to perform the role

 

 

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 139312 in the document footer.

 

​​​​​​​Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.

 

 

Eligibility

 

To be eligible for the position you must be an Australian Citizen.

 

The successful candidate will be required to obtain and maintain a Negative Vetting Level 1 (AGSVA) security clearance, and:
 

  • ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC).
  • Home Affairs Workers will also be required to obtain and maintain an Onboarding Check.
     

In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary.  

 

Diversity and inclusion

 

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

 

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

 

Technical assistance

 

For technical enquiries please call or email for assistance:

 

 

Please include any applicable screen captures, a response will be provided during business hours.

 

Notes

 

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS.

 

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

 

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers

 

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.

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