GAZ - APS5 - ACT - NEMA Planning and Analyst Officer

Requisition Number: 127960
Position Number/s: Several 
Classification: APS Level 5 
Location: ACT  
Division: N/A  
Branch: National Coord Mechanism  
Section: Multiple  
Security Classification: Negative Vetting Level 1 
Salary: $79,375.00 to $84,859.00  
Contact: Jessica McKinnon, jessica.mckinnon@nema.gov.au 
Period of Vacancy: Ongoing 
Number of Vacancies: Several

Applications close: Tuesday 6 June 2023 at 11:59pm (midnight) - AEST. Late applications will not be accepted.

Who can apply:

Please note this opportunity is available to current Australian Public Service employees and all eligible members of the community.

About the National Emergency Management Agency: 

The National Emergency Management Agency's work has a real impact on the lives of Australians, particularly those living in rural and regional areas.

The National Emergency Management Agency's guiding principle is “Locally led, locally understood and locally implemented” and we bring together local communities, government, non-government and key industry representatives to support disaster recovery and resilience across the country.

Your work will help people who are recovering from natural disasters and prepare them for the future.

The National Emergency Management Agency (NEMA) was established on 1 September 2022 as a single, accountable Commonwealth authority to deliver a whole-of-nation approach to reducing disaster risk, planning, preparing for, responding to and recovering from all hazards across the emergency management continuum. 

NEMA works closely with local communities and State and territory governments to deliver the best outcome for communities across Australia. NEMA focuses on helping communities respond and recover, while also ensuring Australians are prepared for future emergencies. We:

• Fund programs and initiatives, big and small, that help communities recover and prepare for disasters. This includes through the Disaster Recovery Funding Arrangements and the Disaster Ready Fund;
• Work with communities, industry and non-government organisations through a network of local Regional Support Officers and other NEMA staff right around Australia, to share lessons learnt, provide awareness on navigating government services, and gain community and industry-led ideas and concepts to inform strategic policy and planning;
• Provide national leadership to share knowledge, situational awareness, and trends in disaster efforts to inform, guide and shape the national picture and decision-making at the Commonwealth, State and local government level – including through policy development and strategy to improve risk reduction, resilience and recovery; and
• Provide round-the-clock all-hazards monitoring and operational coordination for domestic and international emergencies, including supply chain disruptions, critical infrastructure outages, biosecurity risks and widespread cyber-attacks, and through supporting preparedness and response activities, including through the operationalisation of the Australian Government Crisis Management Framework.

National Crisis Operations Branch
The National Crisis Operation Branch (NCOB) provides awareness of unfolding and potential situations, decision support, prediction of potential community impacts and consequence assessment for crisis that are emerging or underway. These functions support NEMA Crisis Coordination Teams to prepare for and respond to nationally-significant events through the activation of National Plans and coordination of Australian Government non-financial assistance.  

Crisis Planning and Response Section 
The Crisis Planning and Response Section (CPR) conducts analysis and planning ahead of and in response to domestic and international hazards and crisis affecting Australia or Australian interests. CPR manages the activation of national crisis plans and requests for Commonwealth non-financial assistance; supports crisis planning by providing all hazard predictive, impact and consequence analysis for domestic and international crisis affecting Australia or Australian interests; forming Crisis Coordination Teams (CCT); by identifying and sourcing information to support the National Situation Room. The section engages broadly across Government, with the States and territories, and with capability owners that provide federal and jurisdictional assistance for domestic and offshore crises.

National Coordination Mechanism Branch
The National Coordination Mechanism Branch sits within the NEMA Emergency Management Response Group. It provides a range of key functions across its sections including strategic planning and engagement, National Coordination Mechanism operations, and national crisis exercising capabilities.

National Coordination Mechanism Operations Section 
The National Coordination Mechanism Operations Section (NCMO) delivers one of NEMA’s key emergency response functions, the National Coordination Mechanism (NCM). The NCM is a flexible tool that enables government, non-government and industry stakeholders to fully support national crisis preparedness, response and recovery for Australians. It facilitates collaboration, coordination and communication across all levels of government, private sector industries and non-government organisations. The NCM ensures Australian Government actions are synchronised, coordinated and responsive to the needs of States and territories as the primary responders to emergencies in their jurisdictions. It does this through the delivery of high quality secretariat support, stakeholder engagement and project management services in a fast-paced and highly reactive environment. The section also supports CCT on a rostered basis which may require outside-of-office hours and weekend work. The section is a team of high performing, adaptable and collaborative people who go above and beyond to contribute to national crisis response and recovery coordination, while supporting each other to deliver successful outcomes.

National Crisis Exercising and Lessons Capability Section 
The National Crisis Exercising Capability (NCEC) section is responsible for the design and delivery of the National Crisis Exercising Program, including supporting multi-agency, multi-jurisdictional exercising which focuses on severe to catastrophic disasters. NCEC is also responsible for NEMA’s internal lessons program as well as the capability uplift of exercise and lessons management across the Commonwealth, States and territories.

About the roles
An APS 5 officer in the Emergency Response Group is responsible for a wide range of administrative, planning and logistical support national programs. This may include secretariat functions (scheduling meetings, preparing agendas and minutes), project management, development of briefing, reporting and analytical products, contributing to planning processes and activities and maintaining accurate records across an all hazards continuum. Some roles will be inclusive of shift work and also assist in the development of policies and procedures, including governance frameworks. 

At times staff within NEMA may be required to work outside of standard business hours, particularly during the high-risk weather season.

We encourage applications from First Nations people, people with disability, LGBTQIA+ people, and people from culturally and linguistically diverse backgrounds, mature age people and people from other diverse backgrounds. We are committed to providing a working environment that values diversity and inclusion and supports staff to reach their full potential.

Roles are available across the Emergency Response Group in the following sections:

• National Coordination Mechanism Operations
• National Crisis Exercising and Lessons capability 
• Crisis Planning & Response.

Our ideal candidate
NEMA is looking for people who can demonstrate resilience, agility, responsiveness and curiosity in the course of their work. Our ideal candidate will be passionate about assisting the Australian community, delivering effective and compassionate emergency response support and driving long-term preparedness and lasting recovery efforts. The successful candidates will be self-driven and seek to contribute to the key outcomes of the agency.

Specific duties/responsibilities
Based on the individual role duties and responsibilities may include:

• Support engagement with Commonwealth, jurisdiction and industry stakeholders and  subject matter experts do support Agency outcomes
• Develop products including agenda papers, briefs, planning, lessons documentation and ministerial documentation
• Set and manage the day-to-day priorities for self and actively contribute to team and section planning activities
• Scheduling and coordinating meetings, including reserving meeting rooms and arranging for necessary equipment and materials
• Participate in Crisis Coordination Teams activities.

Role requirements/qualifications

• Excellent organisational and coordination skills. 
• Sound judgement and decision-making ability including critical thinking skills
• Strong written and oral communication, and experience developing a range of products including briefings, minutes, cabinet submissions and proposals
• Strong stakeholder engagement skills, including the ability to liaise with internal and external stakeholders at various levels
• Ability to deliver outcomes under tight timeframes and to quality standards
• Well-developed critical thinking skills with a solutions-oriented approach
• Ability to work independently, taking responsibility for own work outcomes.

Applicant response
As part of your application, you will be required to prepare a response document (minimum 11pt font in MSWord or PDF format), which you will upload in the next section. Please ensure you read the instructions carefully, noting failure to address identified requirements may lead to your application being deemed ineligible. Please also nominate the details of two referees.

To apply for the role, please submit a one page (500 word) pitch, together with your CV, outlining: 

• How your skills, knowledge and experience will be relevant to this role you are interested in
• Why you are interested in the role and what you can offer us
• Any specific examples or achievements that demonstrate your ability to perform the role. 

Please ensure you read the instructions carefully, noting failure to address identified requirements may lead to your application being deemed ineligible. 

How to apply:

Prior to preparing your response it is recommended you review the Work Level Standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership System information relevant to the classification. You are required to submit your application in the online recruitment system (ourPeople).

As part of your application, you will need to provide:

• Your CV
• Your Applicant Response document
• Details of two referees
• Include your full name and the Requisition Number - 127960 in the footer of any documents being uploaded.

Eligibility and Specific Conditions of Employment

To be eligible to work with the NEMA you must:

• Be an Australian Citizen
• Fulfil the Agency’s minimum requirements by satisfactorily answering all screening questions during the application process
• Obtain and maintain the required AGSVA clearance
• Satisfy a probation period
• Undergo a health assessment (if applicable).

To be eligible to work in some roles, you may be required to be fully vaccinated against COVID-19 (including any COVID-19 booster dose to maintain an 'up-to-date' status). Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation, if a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable period, they may not be offered that role.

Technical Assistance

If you are experiencing problems submitting your application online, please email the nature of the issues you are experiencing to Recruitment (recruitment@homeaffairs.gov.au) including screen captures if necessary. A response will be sent during business hours.

Notes

Remuneration: The Agency offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.

If you have identified as having a disability, please indicate whether you require any support throughout the selection process. For further information please contact Recruitment: recruitment@homeaffairs.gov.au.