GAZ - EL1 - ACT - NEMA Assistant Director Secretariat

Requisition Number: 127597
Position Number/s: 60160627 
Classification: Executive Level 1 
Location: ACT  
Division: National Coordination & Op Support  
Branch: Operational Capability  
Section: Capability Project  
Security Classification: Negative Vetting Level 1 
Salary: $112,822.00 to $128,586.00  
Contact: Paul Terawsky, paul.terawsky@nema.gov.au  
Period of Vacancy: Ongoing
Number of Vacancies: 1 

Applications close: Sunday 4 June 2023 at 11:59pm (midnight) - AEST. Late applications will not be accepted.

Who can apply:

Please note this opportunity is available to current Australian Public Service employees and all eligible members of the community.

About the National Emergency Management Agency: 

The National Emergency Management Agency's work has a real impact on the lives of Australians, particularly those living in rural and regional areas.

The National Emergency Management Agency's guiding principle is “Locally led, locally understood and locally implemented” and we bring together local communities, government, non-government and key industry representatives to support disaster recovery and resilience across the country.

Your work will help people who are recovering from natural disasters and prepare them for the future.

Overview of the Branch

The National Emergency Management Agency (NEMA) delivers a whole-of-nation approach to reducing disaster risk, planning, preparing for, responding to and recovering from all hazards across the emergency management spectrum.

The Operational Capability Branch is responsible for a range of governance, enabling and training functions on behalf of the Emergency Management and Response Group (EMR) and is also responsible for designing and implementing a range of capability development initiatives.

The Capability Projects Section within the Operational Capability Branch currently oversees three national programs: Public Safety Mobile Broadband; roll out of a cell broadcast National Messaging System; and development of a National Emergency Management Stockpile.

Capability Projects Section – National Programs

Public Safety Mobile Broadband (PSMB)

The PSMB program is a ground breaking, future facing program that will provide emergency service organisations (ESOs) with access to high speed, high capacity mobile broadband to enable real-time voice, video and data communications, vastly improving interoperability and situational awareness. NEMA is leading this project on behalf of the Australian Government with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts.

National Messaging System (NMS)

When complete, the NMS will enable the Australian Government to send messages and information to the public during crisis, emergency and disaster events. State and territory ESOs will be provided access to an interface, enabling authorised officers to send critical alerts and warnings within their jurisdiction or defined cross border areas. NEMA is leading this project on behalf of the Australian Government with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts.

National Emergency Management Stockpile (NEMS)

The National Emergency Management Stockpile team within National Capability Projects of the National Emergency Management Agency (NEMA) forms part of the Australian Government’s response to the 2020 Royal Commission into National Natural Disaster Arrangements. The NEMS is designed to augment state and territory emergency response and relief capabilities in crisis and ensure critical resources are able to be quickly deployed to areas of greatest need.

About the role

The Assistant Director - Secretariat is responsible for providing high level administrative and logistical support to key forums that support the national PSMB program. This includes leading a team responsible for scheduling meetings, preparing agendas and minutes, managing correspondence, and maintaining accurate records. The role will oversee the development of policies and procedures, including governance frameworks and terms-of-reference. 

At times, role may be required to assist in other functions delivered by the Section and may be required to work outside of standard business hours, in support of EMR operational priorities.

Our ideal candidate

NEMA is looking for people who can demonstrate resilience, agility, responsiveness and curiosity in the course of their work. Our ideal candidate will be passionate about assisting the Australian community and driving long-term preparedness and lasting recovery efforts.

The successful candidates will be self-driven and seek to directly influence the key outcomes of the agency.

Specific duties/responsibilities

• Leading delivery of PSMB Secretariat outcomes, ensuring they are achieved on time and to quality standards through contributing to the management of end-to-end meeting planning, development and implementation for a group of committees and forums
• Managing and leading a Secretariat team responsible for scheduling and coordinating meetings, including reserving meeting rooms and arranging for necessary equipment and materials
• Managing the preparation and clearance process of agendas, minutes and action items for meetings in consultation with the relevant Chair and ensuring circulation to members in a timely manner
• Managing correspondence and communications for the committee, including responding to inquiries in a timely manner and maintaining accurate records
• Leading the development of, and oversighting adherence to, relevant policies, procedures, and governance frameworks for the committee
• Establish clear expectations and create an environment to achieve stated goals and objectives, taking ownership of commitments.

Role requirements/qualifications

• Prior experience working in a Secretariat, administrative or related role.
• Experience leading a small team
• Excellent organisational and coordination skills
• Strong written and oral communication, and experience developing a range of products including briefings, minutes, cabinet submissions and proposals
• Ability to deliver outcomes under tight timeframes and to quality standards
• Strong interpersonal and stakeholder engagement skills.

Applicant response

As part of your application, please prepare a one-page Applicant Response (minimum 11pt font in MSWord or PDF format), in relation to the advertised role which you will upload in the next section, outlining:

• How your skills, knowledge and experience will be relevant to this role
• Why you are interested in the role and what you can offer us
• Any specific examples or achievements that demonstrate your ability to perform the role.

Please ensure you read the instructions carefully, noting failure to address identified requirements may lead to your application being deemed ineligible.

How to apply:

Prior to preparing your response it is recommended you review the Work Level Standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership System information relevant to the classification. You are required to submit your application in the online recruitment system (ourPeople).

As part of your application, you will need to provide:

• Your CV
• Your Applicant Response document
• Details of two referees
• Include your full name and the Requisition Number - 127597 in the footer of any documents being uploaded.

Eligibility and Specific Conditions of Employment

To be eligible to work with the NEMA you must:

• Be an Australian Citizen
• Fulfil the Agency’s minimum requirements by satisfactorily answering all screening questions during the application process
• Obtain and maintain the required AGSVA clearance
• Satisfy a probation period
• Undergo a health assessment (if applicable).

To be eligible to work in some roles, you may be required to be fully vaccinated against COVID-19 (including any COVID-19 booster dose to maintain an 'up-to-date' status). Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation, if a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable period, they may not be offered that role.

Technical Assistance

If you are experiencing problems submitting your application online, please email the nature of the issues you are experiencing to Recruitment (recruitment@homeaffairs.gov.au) including screen captures if necessary. A response will be sent during business hours.

Notes

Remuneration: The Agency offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.

If you have identified as having a disability, please indicate whether you require any support throughout the selection process. For further information please contact Recruitment: recruitment@homeaffairs.gov.au.